Running an Airbnb doesn’t mean you have to be glued to your phone 24/7. Guests expect fast replies, smooth check-ins, and a clean place—but none of that means you have to be the one doing it manually.
The secret? Smart automation. But here’s the trick: you have to automate without losing the personal touch that makes guests feel at home. Here’s how to do both—so you can grow your short-term rental business and still have a life.
1. Use Automated Messaging the Right Way
- Tools like Hospitable or Hostaway let you send pre-written messages at set times.
- Welcome messages, check-out reminders, review requests—automate it all.
- Tip: Write your messages like a human. Use warm language, first names, and a friendly tone.
2. Smart Locks = Less Stress
- Ditch the keys. Use a smart lock like Yale, August, or Schlage to create custom entry codes.
- Send codes automatically via your PMS (property management system).
- You’ll avoid late-night lockouts and make check-ins way smoother.
3. Auto-Pricing to Stay Competitive
- Prices change daily depending on demand. Use PriceLabs or Wheelhouse to adjust your rates automatically.
- No more overthinking or missing out on high-earning weekends.
- Set a minimum and max price to keep it in your comfort zone.
4. Calendar Syncing to Avoid Double Bookings
- If you’re on multiple platforms (Airbnb, Booking.com, Vrbo), sync your calendars.
- Channel managers like Tokeet or Lodgify prevent double bookings and make sure your availability is always up to date.
- One platform, one calendar—simple.
5. Cleaner Scheduling on Autopilot
- Use TurnoverBnB or Breezeway to assign cleanings based on check-outs.
- Cleaners get notified and mark jobs as done with photos.
- You can even automate payment, checklists, and supply tracking.
6. Personalized Touches Without Being There
- Leave a welcome note or printed local guidebook.
- Automate a mid-stay check-in message that feels caring: “Hope you’re having a great stay so far—let me know if you need anything!”
- It’s these small gestures that keep reviews glowing—even when you’re managing remotely.
Why This MattersAutomation isn’t about cutting corners—it’s about staying consistent. Guests get the same great experience every time, and you free up your time to scale, travel, or just breathe.
At BookedHosts, we use automation tools behind the scenes while keeping everything warm, human, and 5-star ready. Want us to help automate your Airbnb without losing the personal feel? Email us at info@bookedhosts.com or scroll down and send us a quick message.
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